> ## Documentation Index
> Fetch the complete documentation index at: https://help.polygon-one.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Roles & Permissions

> Define which role may perform which actions

## Overview

Under **Settings → Roles & Permissions**, administrators define which **role** may perform which actions in Polygon One. Permissions are shown as a matrix: rows are the individual actions, columns are the roles. Use the checkboxes to grant or revoke a permission precisely.

<Info>
  This page is only visible to **company administrators**. The defaults match today's behavior — so you don't have to change anything as long as the defaults work for you.
</Info>

<Frame caption="Role and permission matrix">
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/polygonone/images/helpcenter/administration/rollen-berechtigungen-matrix.png" />
</Frame>

## Roles

| Role       | Description                                                                                                             |
| ---------- | ----------------------------------------------------------------------------------------------------------------------- |
| **Owner**  | **Always** has all permissions. This role cannot be restricted — its checkboxes are permanently enabled and grayed out. |
| **Admin**  | Fully configurable.                                                                                                     |
| **Member** | Fully configurable — typically for operational work.                                                                    |
| **Viewer** | Fully configurable — typically read-only access.                                                                        |

<Note>
  The **Owner** role always retains every permission and cannot be changed.
</Note>

## Permission Groups

The individual actions are organized into thematic groups:

| Group            | Actions                                                            |
| ---------------- | ------------------------------------------------------------------ |
| **Team**         | Change member roles · Activate/deactivate members                  |
| **Task Routing** | Configure task routing · Apply routing now                         |
| **Suppliers**    | Assign suppliers · Delete suppliers · Permanently delete suppliers |
| **Documents**    | Delete documents · Permanently delete documents                    |
| **Plots**        | Delete plots                                                       |
| **Articles**     | Create articles · Delete articles                                  |

<Warning>
  Actions such as **permanently delete** are irreversible. Grant these permissions only to roles you fully authorize to use them.
</Warning>

## Adjusting Permissions

<Steps>
  <Step title="Open the page">
    Navigate to **Settings → Roles & Permissions**.
  </Step>

  <Step title="Set the checkboxes">
    Enable or disable the checkboxes per action and role. Only deviations from the defaults are stored.
  </Step>

  <Step title="Save">
    Click **"Save permissions"**. The button is only active when there are unsaved changes. A confirmation appears after saving.
  </Step>
</Steps>

<Tip>
  Existing sessions may need to reload the application before new restrictions take effect.
</Tip>