> ## Documentation Index > Fetch the complete documentation index at: https://help.polygon-one.com/llms.txt > Use this file to discover all available pages before exploring further. # AI Document Review > What the analysis read out of a piece of evidence — with quote and page reference — confirm, correct or reject ## Overview Every document you or your supplier upload is read, classified and evaluated **field by field**. The result is no longer only a finding in an analysis report — it is a worklist right next to the document: a **document viewer** with the file on the left and every value read on the right, each with its source. Values the system is sure about are applied on their own; they permanently carry the note **"automatically applied"** (`automatisch übernommen`). Everything else waits for your decision: **Confirm**, **Correct** or — for category coverage — **Reject**. **Nothing is claimed without evidence.** Every value read names the document, the page and the passage it came from. Where the analysis finds nothing, it says **"missing"** — it does not guess. The same way of working exists in the PPWR module under [Evidence documents](/en/ppwr/datenerfassung/nachweise). The controls are identical in both modules. ## Switching it on The review panel is a company setting: **Settings → Automations → AI document review**, toggle **"Enable AI document review"**. It is **off** by default. While it is off, nothing changes: documents are still analysed, but the individual values read do not appear as a reviewable list. Switch it on and **values read earlier** appear too — nothing has to be re-uploaded. See [Settings → Automations](/en/eudr/einstellungen). ## Opening the document viewer You reach it everywhere a piece of evidence appears: * **Documents** (`/documents`) — click a document card, see [Documents](/en/eudr/optional/dokumente) * **Compliance gaps** — from a gap, see [Resolve risk](/en/eudr/datensammlung/risiko-behebung) * **Article detail** — from the article's evidence list The viewer shows the original with page navigation and zoom on the left, the evaluation on the right. **Download original** gives you the untouched file; **Done** closes the view. ## The briefing: why this document needs attention At the very top, in plain language, is what needs doing — before you look at a single field. | Block | What it says | | ------------------------------ | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Outcome line** | The gist in one sentence, e.g. **"Supporting evidence – the category is not satisfied"** or **"This document still needs review"** | | **Why this needs attention** | The reasons as a list: proposed coverage, how many values differ or are missing, open area decisions, quality problems (illegible signature, missing issue date), contradictions with the declared context | | **What the system recognised** | **Recognised type** and **Scope affected** — what the document was read as, and how many articles it applies to | | **Open decisions** | The decisions that now sit with you — category coverage and values | | **Decision history** | Decisions already recorded for this document | A document can be read correctly and **still** not satisfy a category. **"Supporting evidence"** and **"Chain of custody only – no legality coverage"** are end states, not rejections; there is nothing to decide there. The full status list is under [Documents](/en/eudr/optional/dokumente). ## Category coverage: accept or reject proposals Under **Category coverage** the analysis proposes which legality categories this document actually supports — regardless of the category it was filed under. The line **"Currently filed under: …"** names the current filing, the counter on the right (**"2 categories open"**) the proposals still open. Every proposal carries the **Proposal** marker, the production country and two buttons: **Accept** and **Reject**. Handle several at once via **"Select all open categories"** and then **"Accept selection"** or **"Reject selection"**. * **Accept** — the document counts as evidence for that category from now on. * **Reject** — the proposal disappears; the category stays open and still waits for a covering document. Accepted coverage can be carried over to other articles of the same supplier via **"Apply to more articles"** — questionnaire answers are **not** copied. ## Values from this document The second block is the actual field review: **"Values from this document — what the analysis read, with its source. Confirm, correct, or pick a value where they differ."** The counter per section (**"3 to clarify"**) says how many rows are still open. Depending on the document type, the fields read are: **Issuer**, **Issue date**, **Valid until**, **Reference number**, **Holder**, **Harvest period from/to**, **Administrative region**, **Area (ha)** and **Plots in the document**. ### The states of a row | State | Meaning | What to do | | ------------------------- | --------------------------------------------------------- | ------------------------------------------------------- | | **automatically applied** | The analysis was sure; the value is already in the record | Nothing — you may still **Confirm** or **Correct** it | | **to review** | Read, but not confidently enough to apply | **Confirm** or **Correct** | | **discrepancy** | The document says something other than the stored value | **"Use this value"** on the entry you want | | **missing** | Not found in the document | **Correct** and enter it yourself — or ask the supplier | | **confirmed** | Decided by a person | Nothing | | **rejected** | The value read was discarded | Nothing | Settled rows move into the collapsible group **"Confirmed values (n)"** so the list stays short. **"Apply n open values"** confirms every open row of a section at once. ### Quote, page and "Show in document" Below each value read is the **passage** it came from, next to it the chip **"Document p. n"**. **"Show in document"** jumps the left-hand pane to exactly that page — so you can check a value without searching the file. If the analysis found only the page but no quotable passage, the page chip appears without a quote. That is not a fault but the honest answer: it was read on this page, and nothing there is quotable verbatim. ### Translating a foreign-language quote If the passage is not in your language, **"Translate this text"** appears. One click translates it in place; below it then reads **"Machine translation – the original text above is authoritative."** The original is never replaced, and the translation is cached, so the second call is instant. No translation is offered for names and place names — it does not help there. If translation fails, the panel says **"Translation is not possible at the moment. The original text above is unchanged."** ### Provenance chips: where a value came from Every value visibly keeps its origin — later in the form, too: | Chip | Origin | | -------------------------------- | ------------------------------------- | | **Document** / **Document p. n** | Read from the evidence by machine | | **Supplier** | Entered by the supplier in the portal | | **Buyer · Name** | Set by a person in your company | | **Import** | Loaded via CSV or the API | Clicking the chip opens the provenance in detail: **Source**, **Page**, **Person**, **Date**, **Passage read** and the note **"Machine-read"**. ## What the supplier sees In the portal your supplier sees the same values read against their own fields — with **Correct** and a confirm action instead of your **Confirm**. Values **you** have already set cannot be overwritten by them; there it says **"Your customer has already set this value; it cannot be changed here."** See [Supplier view](/en/eudr/lieferantenansicht). ## FAQ ### How do I correct a value that was read? Open the evidence in the document viewer, find the row and click **Correct**. Enter the right value and click **Save**. The value then carries the chip **"Buyer · your name"** — proving for any later audit that a person, not the analysis, decided it. The original value read, quote included, stays in the provenance. If the value changed in the meantime — because the document was re-read, say — the panel reports **"The value has changed in the meantime — the view has been refreshed."** and shows the new state. Your entry never blindly overwrites. ### What does "automatically applied" mean? The analysis was confident enough about this value to write it into the record without asking. That does **not** make it human-confirmed: the chip stays **Document**, not **Buyer**. You can confirm or correct it at any time. Conversely, **"to review"** does not mean the value is wrong — only that the analysis would not take sole responsibility for it. ### I cannot see the value list Then **AI document review** is not enabled for your company (**Settings → Automations**), or the document has not been analysed yet. On **"Analysing…"** wait for the run; on **"Analysis failed"** restart it via **Re-analyse**. ## Next steps * [Supplier update requests](/en/eudr/datensammlung/update-anfragen) — ask the supplier about open points * [Automatic follow-ups](/en/eudr/datensammlung/automatische-anfragen) — send detected gaps without an approval click * [Documents](/en/eudr/optional/dokumente) — the central evidence overview * [Evidence documents (PPWR)](/en/ppwr/datenerfassung/nachweise) — the same review panel in the PPWR module