> ## Documentation Index
> Fetch the complete documentation index at: https://help.polygon-one.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Documents

> Centralized document management

## Overview

In the **Documents** area (labeled **Evidence documents** in the app), you will find a centralized overview of all uploaded compliance documents in Polygon One — whether submitted by you or your suppliers. In practice, this page is your organization-wide review and verification view for evidence.

<Frame caption="Document overview with status filter">
  <img src="https://mintcdn.com/polygonone/_0bMSTpkFohDE4kn/images/helpcenter/optional/dokumente-liste.png?fit=max&auto=format&n=_0bMSTpkFohDE4kn&q=85&s=6268f0e7f20e7282e47aa04504a4571f" width="2199" height="1237" data-path="images/helpcenter/optional/dokumente-liste.png" />
</Frame>

## Features

* **Centralized document overview** — View all evidence documents in one place
* **Search & filter** — Use the text search to find documents by article or supplier, and filter by validation status (All, Verified, Pending, Rejected, Expired); documents are grouped by supplier and article
* **Show deleted** — Optionally also display removed documents
* **Validation status** — Instantly see which documents are verified, rejected, or expired
* **Detail view** — View AI analysis results, the original document, and metadata
* **Review focus** — Quickly prioritize pending or problematic documents

## Document Status

| Status            | Description                                                        |
| ----------------- | ------------------------------------------------------------------ |
| **Verified**      | The document was manually reviewed and accepted                    |
| **Auto-verified** | AI analysis automatically confirmed the document as valid evidence |
| **Pending**       | The document has been submitted and is still being reviewed        |
| **Rejected**      | The document was rejected — resubmission required                  |
| **Expired**       | The document's validity date has passed                            |
| **Invalid**       | The document could not be processed or is not relevant             |

## Document Detail View

Click a document in the overview to open the detail dialog.

<Frame caption="Document overview with status filter">
  <img src="https://mintcdn.com/polygonone/_0bMSTpkFohDE4kn/images/helpcenter/optional/dokumente-detail.png?fit=max&auto=format&n=_0bMSTpkFohDE4kn&q=85&s=4f800455b7472daa2d70482c569d4a88" width="2378" height="1194" data-path="images/helpcenter/optional/dokumente-detail.png" />
</Frame>

The detail view contains:

### Metadata

* **Document name** and file type
* **Uploaded by** — Name of the user or supplier who submitted the document
* **Uploaded on** — Date of the upload
* **Certification scheme** — If specified (e.g. FSC, PEFC, RSPO, Rainforest Alliance)
* **Assigned articles** — Which articles are covered by this document
* **Notes** — Context information added by the uploader

### AI Analysis Result

After upload, each document is automatically analyzed by the AI. The detail dialog shows the complete analysis result:

| Field                              | Description                                                                                 |
| ---------------------------------- | ------------------------------------------------------------------------------------------- |
| **Document type**                  | Automatically detected type (e.g. certificate, permit, inspection report)                   |
| **Assigned compliance categories** | Which legal categories the document covers (e.g. land use rights, environmental protection) |
| **Confidence score**               | Confidence level of the AI classification                                                   |
| **Validations**                    | Positively detected content and confirmed information                                       |
| **Warnings**                       | Potential issues that require attention                                                     |
| **Critical notices**               | Serious deficiencies that may cause a rejection                                             |
| **Recommendation**                 | AI recommendation: accept or reject                                                         |

<Info>
  With high confidence and no warnings, the document is automatically accepted as **Auto-verified**. With low confidence or critical notices, the status changes to **Pending** and requires a manual review.
</Info>

### Certificate Register Check

For **FSC and PEFC certificates**, the detail view additionally shows a **register badge**. It indicates whether the license is confirmed in the official register, the holder name differs, the license is invalid/expired, or the live check was unavailable. The badge is purely informational. For details, see [Upload Evidence → Certificate Register Check](/en/eudr/datensammlung/evidence-upload).

### Download the Original Document

Using the **"Download"** button in the detail dialog, you can download the original document as a PDF at any time.

## Review Process

The review process for documents runs in three phases:

<Steps>
  <Step title="Upload & automatic analysis">
    After uploading, the document is automatically analyzed by the AI. The AI classifies the document type, assigns it to the relevant compliance categories, and assigns a confidence score.
  </Step>

  <Step title="Automatic or manual decision">
    * **High confidence, no critical notices** → The document is automatically accepted as **Auto-verified**.
    * **Low confidence or warnings** → The status changes to **Pending**. You receive a notification and must review the document manually.
  </Step>

  <Step title="Manual review (if required)">
    For pending documents, you can do the following in the detail dialog:

    * Download and review the original document
    * View the AI analysis results and recommendation
    * Accept the document as **Verified** or mark it as **Rejected**
  </Step>
</Steps>

<Frame caption="Manual document review">
  <img src="https://mintcdn.com/polygonone/Q7E0KO60ikXYacS7/images/helpcenter/optional/dokumente-manuell.png?fit=max&auto=format&n=Q7E0KO60ikXYacS7&q=85&s=adf5ab08015446b5dfb60a4263e75fc4" width="441" height="810" data-path="images/helpcenter/optional/dokumente-manuell.png" />
</Frame>

<Warning>
  For rejected documents, a new document must be submitted. Use the [Messages page](/en/eudr/optional/contact-center) to inform the supplier about the rejection and the required corrections.
</Warning>

<Note>
  All documents are retained for at least **5 years** in accordance with EUDR requirements.
</Note>

<Info>
  Documents are primarily uploaded via [Evidence upload](/en/eudr/datensammlung/evidence-upload) or the [supplier portal](/en/eudr/lieferantenansicht). The document overview serves for centralized management and review — particularly helpful for quickly identifying rejected or pending documents.
</Info>