> ## Documentation Index
> Fetch the complete documentation index at: https://help.polygon-one.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Obligation Checklist
> Which duties the app derives from the role — and what the statuses mean
## Overview
On every packaging unit's detail page, Polygon One shows an **obligation checklist**: the list of PPWR duties that apply to exactly this unit. The list is derived automatically from the [economic-operator role](/en/ppwr/rollen-pflichten/rollen) and the unit's properties — you never maintain a checklist by hand.
Above the checklist you see the context: **"These duties follow from this unit's role"**. Duties that do not apply to the role simply never appear — the checklist only shows what actually concerns you.
## Which duties exist
Every row carries a badge with the relevant PPWR article and a plain-language explainer. The possible duties:
| Duty | Article | Applies from | Who gets it |
| -------------------------------- | ------- | ------------ | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Heavy metals** | Art. 5 | 12 Aug 2026 | Market actors (manufacturer, importer, distributor) and suppliers. Sum of Pb+Cd+Hg+Cr(VI) ≤ 100 mg/kg per component. |
| **PFAS in food contact** | Art. 5 | 12 Aug 2026 | Like heavy metals, but only when the unit has at least one food-contact component. |
| **Manufacturer ID + marking** | Art. 15 | 12 Aug 2026 | Market actors. Packaging must carry the producer identity and a type, batch, or serial identifier; imports must additionally carry the importer's identity (Art. 18(3)). |
| **Conformity assessment** | Art. 38 | 12 Aug 2026 | Manufacturers only (incl. Art. 21 cases). Internal production control (Module A) plus technical documentation (Annex VII). |
| **EU Declaration of Conformity** | Art. 39 | 12 Aug 2026 | Manufacturer, importer, distributor, authorised representative — with different tasks (see below). |
| **EPR registration** | Art. 44 | 12 Aug 2026 | Only units with the **Producer (EPR)** switch active and market Member States on file. The row names the affected states and links directly to [EPR registration](/en/ppwr/epr/registrierung). |
| **Traceability records** | Art. 22 | 12 Aug 2026 | All roles except fulfilment service providers. Document upstream and downstream business partners, keep records for 5 years (reusable packaging: 10 years). |
| **Sorting label** | Art. 12 | 12 Aug 2028 | Market actors. Harmonised material and sorting labels, once the EU implementing act applies. |
| **Recycled content** | Art. 7 | 2030 | Market actors with at least one plastic component. |
| **Recyclability grade** | Art. 6 | 2030 | Market actors. Grade A, B, or C; the grading methodology comes via delegated acts (expected 2028) — until then the app only stores your declared grade and does not grade anything itself. |
| **Packaging minimisation** | Art. 10 | 2030 | Market actors. Reduction to the minimum weight and volume needed. |
## The statuses
Every duty in the checklist has exactly one of three statuses:
| Status | Meaning |
| -------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Met** | The app has verified that the required data or evidence is on file — e.g. all components below the heavy-metals limit. |
| **Outstanding** | The duty already applies, but data or evidence is missing. For the marking duty, the row shows a concrete hint about what is missing (e.g. add the manufacturer details under Settings → PPWR) and offers the **Upload marking evidence** button directly. |
| **Not yet in force** | The duty applies to this unit, but its effective date is still in the future. |
**Honesty rule:** Duties with a 2028 effective date (sorting label) or 2030 (recycled content, recyclability grade, packaging minimisation) are shown as **Not yet in force** with the note "Applies from {date} — not applicable today (not a deficiency)". A future duty is never counted as an open gap. The duties tied to the general application date of 12 August 2026, in contrast, are treated as actionable today — preparing for that milestone is the current task.
### Assessed vs. Not assessed
In addition to the status, every duty carries a coverage marker:
* **Assessed** — the app checks your evidence for this duty and shows whether it is met (heavy metals, PFAS, marking, conformity assessment, EU Declaration of Conformity).
* **Not assessed** — the duty applies to your role, but the app does not yet verify it. This is **not a compliance gap**: track it yourself and keep evidence in your records (e.g. traceability, packaging minimisation).
Not-assessed duties appear with a neutral badge and are never rendered as a warning.
## Declaration of Conformity: generate or collect — depending on the role
The **EU Declaration of Conformity** duty carries one of two task labels depending on the role:
| Role | Task | Met when … |
| ------------------------------------------------ | -------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Manufacturer (incl. Art. 21 reclassification) | **Generate** | an active Declaration of Conformity **generated in the app itself** exists. A merely collected third-party declaration does not discharge your own Art. 39 duty. |
| Importer, distributor, authorised representative | **Collect & retain** | an active Declaration of Conformity from the upstream supplier is on file **and verified** (AI check passed or manually approved). A mere upload is not enough. |
| Supplier, fulfilment service provider | — | These roles do not draw up a Declaration of Conformity; the duty does not appear in the checklist. |
How to generate the declaration from your data or verify collected declarations.
## Unit-level status and dashboard rollup
From the obligation checklist, the app derives an **overall status per unit** that you will find again in the units table, at article level, and in the [cockpit](/en/ppwr/cockpit):
| Overall status | Meaning |
| ----------------- | ---------------------------------------------------------------------------------------------------------------- |
| **Action needed** | At least one assessed, already-in-force duty is **Outstanding**. |
| **On track** | All assessed, already-in-force duties are **Met**. |
| **Upcoming** | There is no assessed, in-force duty (yet) — e.g. because all of the unit's duties only take effect in 2028/2030. |
Important: only **assessed and already-in-force** duties feed the overall status. "Not yet in force" and "Not assessed" duties can never pull the status to **Action needed** — so the rollup never contradicts the checklist on the detail page.
The KPI tile on the units overview counts your units by exactly these three values; at article level, the worst status of all linked units applies (**Action needed** dominates).
## Next steps
Close outstanding duties: collect data and evidence from suppliers.
Upload test reports and technical documentation — the AI reads out the values.