Digital packaging record (QR)

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Overview

A digital packaging record is a public page about one packaging unit or one packaging component. It is reached through a stable link and a QR code, and it shows exactly what you released: the manufacturer identity, the Declaration of Conformity, the technical documentation and selected supporting evidence. This is how you meet Art. 15(6) PPWR: the manufacturer’s name, registered trade name or registered trademark, together with the postal address and — where available — an electronic contact, may be provided on the packaging or through a QR code or other data carrier.

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What gets published

Nothing is frozen. The page resolves the documents and the manufacturer identity on every request. Change the manufacturer details under Settings → PPWR and the public page is immediately up to date — the link does not change.

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The manufacturer identity appears only when it is complete and applicable

The Manufacturer section is omitted entirely unless all three of the following hold:

• The unit carries the manufacturer role — either directly, or under Art. 21, because an importer or distributor places the packaging under its own brand or modifies it in a way that affects conformity. In those Art. 21 cases the manufacturer block does appear. Supplier and fulfilment service provider never get it, and neither do components.
• The Art. 15 duty does not sit with the supplier (the micro-enterprise shift under Art. 15(12)).
• Legal name and address are both recorded (under Settings → PPWR).

If one of them is missing, no half identity is shown — the section is omitted and the record counts as out of date.

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Status

The packaging-units and components tables carry a Status column (with a filter) with five values:

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Publishing a record

The entry point is the same in four places:

• On the detail page of a packaging unit or component: the Publish digital record button in the header, or the Digital packaging record card on the Documents tab.
• In the row menu of the packaging-units and components tables.
• As a bulk action from the selection in those same tables.
• From the Documents area via Add to public record.

The Publish digital record dialog asks you to “Choose what people with the link can see.” Tick Declaration of Conformity, Technical documentation and the supporting evidence you want — at least one item is required (“Select at least one item.”) — then publish with Publish digital record. The card then shows the Canonical link, the QR code and the status Active. The card then offers:

• Copy — put the canonical link on the clipboard.
• Preview — see the public page the way a visitor sees it.
• Download QR SVG — the QR code as an SVG file for print artwork.
• Email — send the link to one address.
• Manage — change the selection.
• Revoke — switch the record off.

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Bulk publishing and the QR package

From the selection in the packaging-units or components table, start Publish digital records. The dialog first checks publication readiness and shows the split Total, Ready, Already active and Blocked; blocked targets are named with a reason (“No current core document”, “No eligible current evidence” or “Already active; needs attention”). For components you pick the evidence per component (Show evidence, Select all eligible evidence). The run reports progress as “Processed 12 of 40” with Published: … and Failed: …. Once finished, Download QR package becomes available: a ZIP archive with one SVG per record under qr/ and a records.csv with the columns kind, name, reference, public_record_link, qr_file — the input for label printing or artwork.

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Adding evidence later

From the Documents area you can attach selected evidence to several records at once: Add to public record → “Choose the packaging units or components that should receive the selected evidence”. Where an active record already exists, the evidence is appended (“This will append the evidence to the active record.”); where none exists yet, one is created (“This will create a public record containing the selected evidence.”). If the evidence is already included, Polygon One reports “No changes were made because the selected evidence is already included.” Documents in your selection that cannot be published are reported up front (“3 of them can’t be published.”).

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Sharing by email

Email opens Email the public record. Enter a recipient address and send with Send email. There is no bulk email.

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Updating, revoking, republishing

Updating. Use Manage to change the selection and save with Update record. The link and QR code stay the same — printed labels keep working. The evidence selection is set to exactly the new state: anything you untick stops being retrievable immediately. Revoking. Revoke asks “Revoke this public record?” — “The link will stop working immediately.” After that, visitors only see Record unavailable with the text “This record is no longer available.”; the document endpoints answer with 404. Deleting the packaging unit or component also switches the public page off.

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Security and privacy

• The page is reachable without signing in. The link is the access control; whoever holds it sees the released contents.
• Search engines are excluded (noindex, nofollow), and the page passes on no referrer information.
• The page shows only the company logo and company name, the target’s name/reference/type, the date of the last release change, the currency status, the manufacturer identity (where applicable and complete), and the links to the released documents and evidence.
• The display language follows the visitor, not you. The documents themselves stay in the language they were generated or uploaded in.

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Permissions

Publishing, updating, revoking and sending the email require the permission to manage packaging; downloading the QR package needs read access only. The public page itself needs no permission.