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Overview

In the Suppliers area under the Compliance section, you manage all of your company’s suppliers. Suppliers must be created before you can link articles to them or import orders.

Supplier list in Polygon One

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Importing Suppliers (CSV)

The fastest way to create many suppliers at once is the CSV import. The column mapping can be pre-configured under Settings → CSV Imports, allowing you to keep your own CSV structure.
The Excel template (.xlsx) is the recommended download. It contains a second sheet, “Guide”, listing each column’s requirement, description and accepted values. The CSV template is the plain alternative without that sheet.

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CSV Fields

The columns in template order:

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Performing the Import

1

Prepare the CSV file

Create a CSV file containing at least the required fields (Name, Email).
2

Map the columns

Before you trigger the import, map the columns of your CSV file to the corresponding fields in Polygon One under Settings → CSV Imports.

CSV column mapping for supplier import

3

Start the import

Navigate to the Suppliers area and click Import.
4

Select the file

Select the file on your computer and click Open.
5

Review the preview & confirm

In the preview, review the detected rows and select the records to import. Then confirm the import.
Under Settings → CSV Imports → Suppliers you can permanently map your column names to the Polygon One fields. You can also adjust them for each file you import.

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Creating Suppliers Manually

1

Create a new supplier

In the Suppliers area, click Create.
2

Enter the data

Fill in the following fields:
  • Supplier name (required)
  • Email (required)
  • Contact person (optional)
  • Country (required)
  • External ID (optional) — e.g. your internal ERP supplier number
  • Articles (optional) — assign articles directly

Create a supplier manually

3

Save

Click Create to add the supplier.

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Editing Suppliers

Existing suppliers can be edited at any time from the table:
  1. In the supplier list, click the Actions menu (⋯) for the supplier you want.
  2. Select Edit.
  3. Adjust the fields and save.

Edit menu for suppliers

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Inviting Suppliers

You can invite suppliers to provide data directly from the supplier list:
  1. Click Request information for the supplier you want.
  2. Select the EUDR-relevant articles for which data is needed.
  3. Optional: Customize the invitation message.
  4. The supplier receives an email with access to the supplier portal.

Invite a supplier with article selection

Using the Invite all suppliers function in the inbound or data collection workflow, you can also send bulk invitations. All suppliers with an email address are invited at the same time.
Use the REST API for automatic synchronization with your ERP system. You can find the details in the API reference.