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Overview

In the Documents area (labeled Evidence documents in the app), you will find a centralized overview of all uploaded compliance documents in Polygon One — whether submitted by you or your suppliers. In practice, this page is your organization-wide review and verification view for evidence.

Document overview with status filter

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Features

  • Centralized document overview — View all evidence documents in one place
  • Search & filter — Use the text search to find documents by article or supplier, and filter by validation status (All, Verified, Pending, Rejected, Expired); documents are grouped by supplier and article
  • Show deleted — Optionally also display removed documents
  • Validation status — Instantly see which documents are verified, rejected, or expired
  • Detail view — View AI analysis results, the original document, and metadata
  • Review focus — Quickly prioritize pending or problematic documents

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Document Status

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Document Detail View

Click a document in the overview to open the detail dialog.

Document overview with status filter

The detail view contains:

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Metadata

  • Document name and file type
  • Uploaded by — Name of the user or supplier who submitted the document
  • Uploaded on — Date of the upload
  • Certification scheme — If specified (e.g. FSC, PEFC, RSPO, Rainforest Alliance)
  • Assigned articles — Which articles are covered by this document
  • Notes — Context information added by the uploader

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AI Analysis Result

After upload, each document is automatically analyzed by the AI. The detail dialog shows the complete analysis result:
With high confidence and no warnings, the document is automatically accepted as Auto-verified. With low confidence or critical notices, the status changes to Pending and requires a manual review.

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Certificate Register Check

For FSC and PEFC certificates, the detail view additionally shows a register badge. It indicates whether the license is confirmed in the official register, the holder name differs, the license is invalid/expired, or the live check was unavailable. The badge is purely informational. For details, see Upload Evidence → Certificate Register Check.

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Download the Original Document

Using the “Download” button in the detail dialog, you can download the original document as a PDF at any time.

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Review Process

The review process for documents runs in three phases:
1

Upload & automatic analysis

After uploading, the document is automatically analyzed by the AI. The AI classifies the document type, assigns it to the relevant compliance categories, and assigns a confidence score.
2

Automatic or manual decision

  • High confidence, no critical notices → The document is automatically accepted as Auto-verified.
  • Low confidence or warnings → The status changes to Pending. You receive a notification and must review the document manually.
3

Manual review (if required)

For pending documents, you can do the following in the detail dialog:
  • Download and review the original document
  • View the AI analysis results and recommendation
  • Accept the document as Verified or mark it as Rejected
When many documents are waiting for review, use the Review queue button to open the company-wide queue and decide several documents at once — details under Risk Mitigation → Review Queue.

Manual document review

For rejected documents, a new document must be submitted. The rejection appears as a requestable task in risk mitigation; your review notes are forwarded to the supplier with the request.
All documents are retained for at least 5 years in accordance with EUDR requirements.
Documents are primarily uploaded via Evidence upload or the supplier portal. The document overview serves for centralized management and review — particularly helpful for quickly identifying rejected or pending documents.