In the Articles area, you manage all of your company’s products and raw materials. Articles are the central data foundation for the EUDR analysis and the subsequent DDS creation. Every article has an article type: either purchase (incoming goods) or sale (outgoing goods).
Article list with EUDR relevance and commodity group
The column mapping can be pre-configured under Settings → CSV Imports.
The Excel template (.xlsx) is the recommended download. It contains a second sheet, “Guide”, listing each column’s requirement, description and accepted values. The CSV template is the plain alternative without that sheet. In coded columns the code (e.g. purchase) always works — the import additionally accepts the label as Polygon One displays it in your interface language (Purchase, Einkauf on a German login).
Internal article number — also the matching key of the import
Description
No
Short description
HS Code
Yes (with the EUDR module)
Harmonized System code — the basis of the automatic EUDR relevance check. Users without the EUDR module can leave the column empty
GTIN / EAN
No
Global Trade Item Number / European Article Number
Weight per Piece (kg)
No
Weight per piece in kilograms — the prerequisite for importing orders with piece counts instead of kilograms
Article Type
No
purchase (incoming goods) or sale (outgoing goods)
Source varies per order
No
standing (fixed source, default) or perOrder — with perOrder each order gets its own copy of the article, so one article number can carry a different source per order
Supplier
For purchase articles
Supplier name (alternatively: External Supplier ID). Not required for sale articles — there you are the supplier yourself. Several suppliers per article: repeat the same article number on multiple rows, one supplier per row
Supplier E-Mail
No
Email of the associated supplier
Supplier Country
No
Country of the supplier — English country name (e.g. Germany) or ISO code (DE); localized country names are not resolved
Supplier Address
No
Address of the supplier
Supplier External ID
No
External identifier (alternative to the supplier name)
Do not leave the HS code empty if you use the EUDR module. For users with the EUDR module it is mandatory when creating an article — in the UI, via the API, and in the CSV import: a row creating a new article is rejected with an error when the HS code is missing. Users who only use the PPWR module can leave it empty. Rows that update an existing article may always leave the column empty — the stored HS code is kept. An article created without an HS code is flagged for manual EUDR review — it is never silently treated as “not EUDR-relevant”. Purchase articles without a supplier are rejected with a row error.
The former External Article Number column is no longer part of the template. Existing files and saved column mappings keep working: the column is still accepted on upload and written to the legacy customer article number. New files no longer need it.
Adjust the CSV import settings for articles to match your CSV file.
CSV column mapping for article import
3
Select the CSV file
Navigate to your CSV file on your computer and confirm it with Open.
4
Review the preview & confirm
In the preview, review the detected rows and select the records to import. Then confirm the import.
Suppliers can be created automatically during the article import if they do not yet exist. The system recognizes suppliers based on their name or external ID.
These warnings appear after you submit the form. You can still create the article via “Create anyway” — or correct the input and submit again.
Warning
Trigger
Duplicate: name
An active article with this name already exists (its article number is shown in the notice).
Duplicate: GTIN/EAN
An active article already uses this GTIN/EAN.
HS code mismatch
According to the automatic plausibility check, the HS code may not match the article’s name and description.
The HS code plausibility check compares the entered HS code against the name and description. It only runs when creating a single article manually — not during CSV import — and never blocks creation.
If an article with the same internal article number already exists, a field error appears: “An article with this internal number already exists.” The internal article number must be unique — there is no “Create anyway” option here.
After the import, Polygon One automatically analyzes the HS codes of your articles and flags which products fall under the EUDR. Products containing the following raw materials are marked as EUDR-relevant:
Cattle
Cocoa
Coffee
Oil palm
Rubber
Soy
Wood
The commodity group is automatically derived from the HS code and displayed in the article overview.
Automatically detected commodity group of an article
Under Settings → CSV Imports → Articles you can permanently map your column names to the Polygon One fields. Use the REST API for automatic synchronization of your article data — details in the API reference.
