To link compliance results to actual shipments, you must import your orders into Polygon One. Each order captures the supplier, the articles, and the quantities.
The Excel template (.xlsx) is the recommended download. It contains a second sheet, “Guide”, listing each column’s requirement, description and accepted values. The CSV template is the plain alternative without that sheet. In coded columns the code (e.g. purchase) always works — the import additionally accepts the label as Polygon One displays it in your interface language (Purchase, Einkauf on a German login).
The columns in template order. Conditional means: required as soon as the condition in the description applies.
Field
Required
Description
Order Number
Yes
Unique order number
Order Date
No
Date of the order
Delivery Date
No
Delivery date (expected or actual)
Order Type
Yes
purchase (incoming goods) or sale (outgoing goods)
Supplier
Conditional
Supplier name — required for purchase orders
Supplier External ID
No
Takes precedence over the supplier name during matching
Supplier E-Mail
No
Supplements automatically created suppliers
Supplier Country
No
Supplements automatically created suppliers — English country name (e.g. Germany) or ISO code (DE)
Supplier Address
No
Supplements automatically created suppliers
Article Number
Yes
Internal article number
Quantity
Conditional
Order quantity in kg — optional if a piece count is provided
Piece Count
Conditional
Alternative to quantity — converted to kg via the “Weight per Piece (kg)” stored on the article
Volume (m³)
No
Supplementary EUDR DDS unit (MTQ) for wood-panel HS codes
Dry Weight 90% (kg)
No
Supplementary EUDR DDS unit (KSD) for wood-pulp HS codes — kilograms of 90 % dry substance
HS Code
Conditional
Required to create an article if the article does not yet exist
DDS Reference Number
No
External DDS reference (for passing through upstream DDS)
DDS Verification Number
No
External DDS verification number
During order import, suppliers and articles can be created automatically if they do not yet exist. The system matches by name or external ID.
Under Settings → CSV Imports → Orders, you can permanently map your own column names to the Polygon One fields. This way, you do not have to redo the mapping for every import.
