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Overview

To link compliance results to actual shipments, you must import your orders into Polygon One. Each order captures the supplier, the articles, and the quantities.

Order overview

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Purchase vs. Sale

Polygon One distinguishes between two order types:
  • Purchase — Inbound goods from your suppliers
  • Sale — Outbound goods to your customers (sales orders)

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Import Methods

Ideal for processing large volumes of data.
  1. Navigate to the Orders area.
  2. Click Import and upload your CSV file.
  3. Confirm the import.

CSV import with column mapping for orders

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CSV Fields

The Excel template (.xlsx) is the recommended download. It contains a second sheet, “Guide”, listing each column’s requirement, description and accepted values. The CSV template is the plain alternative without that sheet. In coded columns the code (e.g. purchase) always works — the import additionally accepts the label as Polygon One displays it in your interface language (Purchase, Einkauf on a German login).
The columns in template order. Conditional means: required as soon as the condition in the description applies.
Dates in two spellings only. The import reads DD.MM.YYYY (always day first, also with a trailing clock time as ERP exports write it) and YYYY-MM-DD. Two-digit years follow Excel’s own window: 00–29 as 2000s, 30–99 as 1900s.Slashed dates are refused, not guessed — 03/01/2026 can be 3 January or 1 March. The row reports “Invalid date — accepted: DD.MM.YYYY or YYYY-MM-DD” and is not imported; the rest of the file still goes through. Convert the date columns in your export before uploading.
During order import, suppliers and articles can be created automatically if they do not yet exist. The system matches by name or external ID.The HS code and article description columns are only used for such new articles. An existing article is never changed by an order import — to update its HS code, edit the article or use the article import.

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Configure Column Mapping

Under Settings → CSV Imports → Orders, you can permanently map your own column names to the Polygon One fields. This way, you do not have to redo the mapping for every import.

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Adding an External DDS to an Order

If a purchase order has no DDS reference yet, the DDS References column shows the button ”+ Add DDS”. It opens the same Link External DDS dialog as the Inbound DDS page, so you can add an upstream DDS straight from the order list. It does not appear on sales orders or on orders that already carry a reference. Through that dialog the verification number is mandatory; in the CSV/batch import and over the REST API it stays optional and can be supplied later — see Inbound DDS.

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EUDR Relevance

The system uses the HS codes of the articles in your orders to automatically determine whether an order is EUDR-relevant.
Only orders with EUDR-relevant articles appear in the DDS assignment filters.
If you import orders regularly, we recommend integrating via the REST API for fully automated synchronization.