If you do not have the required evidence on hand yourself, you can invite your suppliers directly through Polygon One. Suppliers receive secure access to a supplier portal workspace without having to create their own account.
In the compliance dashboard, identify the supplier or the articles for which data is missing.
2
Send the invitation
Click “Request information” or “Invite supplier”. Select the EUDR-relevant articles for which data is needed. Optionally, you can add a personal message.
Invitation dialog with article selection and personal message
3
The supplier receives an email
The supplier receives an email with a secure link to the supplier portal. No separate account is required.
4
Data provision
The supplier provides geodata, documents, and legal information through the workspace and can return later to supply any missing content.
5
Automatic analysis
As soon as data is submitted, Polygon One automatically performs an analysis (satellite imagery evaluation, document validation).
Using the “Invite all suppliers” function, you can invite all suppliers with an email address at the same time. Suppliers without an email are automatically skipped.
Bulk invitation — invite multiple suppliers at once
In the supplier portal, your suppliers go through the following steps:
1. General information
Company name and the supplier’s country or address.
2. Geodata (production locations)
Production locations are specified for each article:
Select the production country
Specify the name of the raw material producer
Draw the areas on the interactive map or upload them as a file
Details for the drawn production sites (production period, scientific name of the raw material, etc.)
3. Sub-suppliers (optional)
If the supplier sources materials from additional sub-suppliers, they can invite them in the portal. Incoming articles are recorded with an HS code and article number.
Incoming articles are automatically linked to the article you imported, so that the supply chain remains traceable upstream.
4. Legal compliance
A comprehensive questionnaire covering:
Land use rights & ownership
Environmental & nature conservation laws
Forestry law & timber use (for wood products)
Rights of third parties & indigenous communities
Labor & human rights
Tax, trade & customs regulations
Anti-corruption measures
Evidence documents can be uploaded for each category.
For suppliers from FLEGT VPA countries who supply wood products, there is a shortcut: if a valid FLEGT license is available, the detailed legal questionnaire can be skipped. The license can be uploaded directly when inviting the supplier.
Suppliers can also upload sustainability certifications (e.g. FSC, PEFC, ISCC, Rainforest Alliance, RSPO, Fairtrade). The system automatically analyzes which compliance categories are covered as a result.
