Skip to main content

​
Overview

Once geodata and legal information have been received, Polygon One automatically performs a comprehensive risk assessment. The system distinguishes between geographic risks (deforestation and forest degradation) and legal risks (violations of country-specific laws). Both dimensions must be satisfied for an article to be considered compliant.

​
Geographic Risk Assessment

Polygon One analyzes the submitted production areas using several satellite data sources. The goal is to determine whether deforestation or forest degradation has occurred on the areas after the cut-off date of 31 December 2020.

​
Satellite Data Sources Used

In addition, plausibility checks are performed — for example, whether the area overlaps with urban areas or bodies of water.

​
How the Signals Are Combined

No single dataset decides on its own — the risk level results from combining them:
  • Measured forest loss (Hansen or TMF) after the cut-off date is treated as conversion, unless evidence demonstrates otherwise (e.g. confirmed plantation harvest).
  • Disturbance alerts alone — without confirmed forest loss — result in at most medium risk. A high risk only arises when a second data source confirms the loss or alerts recur across multiple years. Recurring alerts alone support a high risk only when the forest area at the 2020 cut-off is at least 0.5 ha and the alert area at least 0.18 ha; smaller signals stay at medium risk.
  • Tiny losses below satellite resolution (individual pixels) are not treated as evidence of deforestation.
  • A “not measured” result (e.g. missing data coverage) never lowers the risk — missing coverage is reported instead of being treated as clean.

​
Possible Geo Risk Indicators

After the analysis, production areas are tagged with risk indicators:

Area details with risk indicators and satellite analysis

​
Area Status After Analysis

Skipping the analysis for low-risk countries is optional and enabled under Settings → Automations.
In addition to the geographic analysis, the system checks legal compliance based on the questionnaire and the submitted documents. Risks are identified per risk category of the respective production country.

Legal risk categories with status

Recognized sustainability certifications (FSC, PEFC, SFI, ISCC, Rainforest Alliance, RSPO, Fairtrade, RTRS, EU Organic) can automatically cover multiple legal categories at once — but only once the certificate reaches every plot of the article in the country concerned; open plot links keep a category with an identified risk at Pending Review. See Evidence Upload.For wood products from FLEGT VPA countries, a valid FLEGT license fulfills all legal categories at once — provided the country of production runs an operational FLEGT licensing scheme (currently Indonesia alone). See Risk Mitigation → FLEGT Fast Track.

​
One Result, Named Reasons

Above the categories sits a box carrying the overall result on the legal side. There are four states: While something is outstanding, the box never reports an unqualified “all mitigated”. The open points are listed as lines below it — ”… proposed certificates are waiting for your decision” or ”… submitted documents are still being analyzed”.
The questionnaire’s questions address the supply chain, not only the direct supplier. Two questions — on the legal basis for land use and on harvesting permits — explicitly ask about “you or any upstream operator”. A trader or processor who holds neither the land nor the permit themselves can therefore truthfully answer yes when the evidence exists and is documented further up the chain.

​
Possible EU Import Ban (Separate from EUDR Status)

For certain goods whose production country is Belarus or Russia, an information notice about a possible EU import ban can appear at the top of the compliance detail view. When you open the view, Polygon One compares the affected articles’ current CN/HS codes with their currently recorded production countries — including countries from their live plots — and names the affected codes, articles, provisions, and annexes in the notice. The notice appears only for country-and-code combinations in the maintained sanctions list. An unknown code, another production country, or an EUDR wood code that is not listed in the relevant sanctions annex produces no notice.
The EUDR production country is not always the customs origin of a processed good. Check the customs origin of the specific import against the sanctions regulation named in the notice. The notice identifies only a possible import ban: it does not change the EUDR status, create a compliance gap, or constitute legal advice.

​
Compliance Dashboard

Once the analysis is complete, the compliance dashboard (inbound) shows a complete overview:

Compliance dashboard with overview metrics

  • EUDR-relevant suppliers — number of affected suppliers
  • Analyzed area — total area in hectares
  • Compliant articles — number of compliant EUDR-relevant articles
  • Pending actions — articles with missing geodata, missing legal analysis, or a missing report

​
Compliance Status per Article

In the compliance dashboard (inbound), you see the overall status for each article:

Compliance details for an article

​
Material That Needs No Geo Data: Upstream DDS and Recycled Content

Not every share needs production areas. Two declarations replace them — each for exactly the quantity declared — and both appear in the Geo section of the compliance detail view: Upstream DDS references. Declared by the supplier or linked by you. Details under Inbound DDS → DDS references declared by a supplier. Post-consumer recycled material. In the form, the supplier can declare a recycled quantity per article and optionally attach a supplier statement or waste transfer note. You see the declaration under “Recycled material” with the sentence “This share is declared as post-consumer recycled material. It is outside the scope of the EUDR, so it carries no geodata and belongs in no Due Diligence Statement.” Open the attached file via “Declaration:”. You can also declare or withdraw the share yourself:
  • If nothing is declared yet, the button “Declare recycled share” is shown there.
  • After that you enter the quantity and store it with “Save”; via “Attestation file (optional)” you attach a file, which replaces any file already stored.
  • “Remove” asks first: “The declared quantity and its attestation file are deleted. The article goes back to owing geodata or an upstream DDS reference.”
Below both blocks sits a plain comparison line: “Declared: … recycled · … upstream DDS · plots n/a — supplied: …”. It puts what was declared next to what you actually bought (the sum of the quantities on your purchase orders for that article and that supplier, in kg).
That line is a prompt, not an assessment. The declared quantities arrive as free-form numbers from the supplier form and carry no unit, while the supplied quantity is in kg. The numbers are therefore not guaranteed to be comparable — the system labels them side by side rather than assessing them. If they diverge noticeably, ask the supplier. A dash (—) means “not stated”, not “zero”.
The recycled declaration is not a document in the document-management sense. It hangs off the declaration and does not appear on the Documents page; it is deleted with the declaration. Declaring and withdrawing it only requires an active membership in your company — there is no separate permission for it.
Production waste is not recycled content. The declaration applies only to post-consumer material. Offcuts, sawdust, or mill broke from production are not waste and remain fully in scope of the EUDR. The supplier form says so; when in doubt, check what a declared quantity rests on.
An article is only compliant when:
  1. All production areas pass the geographic analysis (or risks are mitigated)
  2. All legal compliance categories are fulfilled
  3. The entire supply chain has been assessed

​
Next Steps

If risks have been detected, they must be mitigated before a DDS can be created:

Risk Mitigation

Mitigate detected risks with the mitigation dialog.

Reports

Generate and download compliance reports.