EUDR Status Glossary

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Overview

Distinguish the assessment from the next task:

• EUDR-relevant — does this article fall within the regulation’s scope?
• Compliance — how does Polygon One assess the available data for this article?
• Task / request history — is information missing, are you waiting for the supplier, or is a decision yours?

An article can be EUDR-relevant and still have the compliance status Data missing. For Not EUDR-relevant, also check whether a manual classification is still open. Suppliers use the same compliance values as a summary of their articles. Request progress and responsibility are separate: requested does not mean answered or compliant.

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EUDR relevance (the article’s EUDR-relevant column)

Relevance is derived automatically from the HS code when an article is created — see EUDR Relevance Check. The relevance filters distinguish EUDR Relevant, Not EUDR Relevant and Needs Manual Check. A supplier response to a material question can also be waiting for review. An open manual check can coexist with either a positive or a negative relevance value.

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Compliance statuses (the Compliance column for articles and suppliers)

These are the values used for articles and suppliers. The plot list has a separate, longer list that also includes some of these values, such as Not EUDR-relevant and Not required (before cutoff); see the note below. On articles and suppliers, the label says more than the underlying value: instead of a generic “Unknown”, it names what is missing; instead of a generic “Non-compliant”, it tells you when evidence has simply never been submitted.

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The most common case: Data missing

Data missing is the starting state, not an error: there is simply not enough data yet. Typical causes:

• No production plots have been recorded for the article.
• The plots’ production periods are missing (Art. 9(1)(d) EUDR).
• The legal compliance questionnaire is incomplete.

Where the view knows the open gaps, the label names the areas: Data missing: Geodata, Data missing: Questionnaire, Data missing: Geodata, Documents, and so on. If nothing remains to be supplied but no final assessment exists, it can show Assessment pending. Check pending reviews and analyses in that case. A request the supplier has not answered still counts as missing. Other lists show a more general value from stored results. Depending on the available details, the label can name Geodata, Questionnaire or the specific production countries missing a questionnaire. Open the gaps view for the cause; a general Data missing label does not mean you need to upload existing plots again.

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Coverage by an upstream DDS

Covered by upstream DDS is a detail state of the geo and legal pillars, not a separate overall status in the article or supplier Compliance column. When both pillars are satisfied this way, the overall status is Compliant. This coverage arises only when the article is covered exclusively by upstream DDS references. It says nothing about other evidence obligations. If the supplier also provides plots, this coverage does not apply: the article is assessed normally, and the legal assessment uses the countries of the provided plots. A different declared production country no longer contributes. For an origin declared exclusively as post-consumer recycled material, with no plots or reference, Polygon One can set Not EUDR-relevant. Check the material declaration and its coverage: a recycled fraction does not automatically exempt other virgin materials in the product. If both recycled material and a DDS reference are declared, the reference takes precedence in this platform logic.

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Not required (before cutoff)

Polygon One sets this status when the production period ends before 1 January 2021 for every plot of an article. Automated processing treats the status like Compliant.

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How the overall status is formed

Polygon One assesses two pillars separately — geo compliance (satellite analysis of plots) and legal compliance (questionnaire and documents) — then combines them:

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Manually Set Assessments

A manually set overall status can differ from the underlying geo and legal results. The report discloses that manual setting. Check the report, assessment history and evidence instead of automatically interpreting a green value as the result of passed automatic checks.

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Tasks and Request Progress

A saved draft is not yet a submitted response. An accepted response closes that particular task; other articles, categories or plots may remain open. Compliant describes the current article assessment, while Validated describes a DDS status. See the recommended workflow for the path from saving to the returned response.

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